Dear Beneficiaries
Congratulation on having reached the contracting stage of the EENergy Open Call. Please find below a walk-through guide on the process to finalize your Subgrant Agreement:
The contract for your EENergy subgrant consists of 8 parts:
The Subgrant Agreement itself, and its 7 annexes:
Annex A: The Approved Application Form
Annex B: Reporting Protocol – Call 2 [click to download]
Annex C: Signature Page – Legal Representative of Beneficiary – Call 2
Annex D: Financial Identification Form – Call 2
Annex E: Signature Page EENergy Consortium – Call 2
Annex F: Before Picture
Annex G: Bank Statement confirming the Link to Beneficiary
STEP 1: Subgrant Agreement, Annex A & Annex B already uploaded
The Subgrant Agreement, Annex A: Approved Application Form and Annex B: Reporting Protocol have already been uploaded to your profile on the Good Grants platform – This is the same platform where you submitted your application.
You must upload Annexes C, D, F, and G in your profile on the Good Grants platform using the link received in the notification from the platform (you will need to login to your account).
Step 2: Adding the Signature page as Annex C to your contract
Annex C has been prepopulated for you with the information you provided in your application and was attached to your invitation email. Please fill in the email address and telephone number of the legal representative of your organization (highlighted in yellow). If any of the other prepopulated fields are incorrect, please adjust these as necessary. This document must be signed by the legal representative of your organisation.
Once it is signed, scan the page and save it as a .pdf
Upload it by pressing the upload function for Annex C .
Step 3: Adding the Financial Identification Form as Annex D to your contract
Annex D has been sent to you in your invitation email.
Annex D must be filled out in Latin letters and signed appropriately.
The Bank account listed in the financial Identification form must be the official bank account of your company. This must be proven by providing a print screen, bank statement, or other official document showing that the account number is associated with your company name receiving the grant – this must be uploaded as Annex G (see step 5 below).
Please note that the bank statement in Annex G has to confirm all the information in the financial identification form under:
– ACCOUNT NAME
– ACCOUNT NUMBER/IBAN
BANK NAME
The bank account number presented in Annex D must be identical with the bank account number shown on the image uploaded as Annex G.
All payments for your EENergy project must be done from the bank account indicated in Annex D & G. All reimbursements will be made to this bank account, therefore please ensure that you provide the information of the appropriate account where you would like to receive the funds. Beneficiaries are solely liable for any transaction charges incurred by their bank upon receipt of the funds (e.g., currency conversion). If you at a later stage need to change this information, please contact the helpdesk as soon as possible on eenergy@lic.lt.
Fill in Annex D, print and sign the form – Scan the filled in form and save it as a .pdf
Upload it by pressing the upload function for Annex D.
Step 4: Adding a before picture as Annex F
For Annex F, you will need to upload an image of the site, where the action will be implemented. The picture will be used to showcase your contract on the EENergy website – Here we are obliged to describe all actions funded by the EENergy project.
For investment actions, please choose a photo that will be able to showcase a „before“ and „after“ implementation scenario. For other actions, you can choose to upload a photo of your company showcasing your logo or a picture of the team, that will be given a training, participate in a workshop, etc.
The picture needs to be a .png or .jpeg format with the minimum dimensions being 600×800 pixels and minimum size 1MB.
Upload it by pressing the upload function for Annex F.
Step 5: Adding Bank Statement confirming the Link to Beneficiary as Annex G
Here you must upload a document, screen dump or the like, showing that the accountghu number is associated with the company name receiving the grant – as defined in Annex D.
Please note that the bank statement in Annex G must confirm all the information in the financial identification form in Annex D under ‘ACCOUNT NAME’, ‘ACCOUNT NUMBER/IBAN’ and ‘BANK NAME’
Upload it by pressing the upload function for Annex G.
Step 6: Finishing the annexes
After having uploaded all annexes press “upload annexes”. You can also choose to save your progress for later by pressing the “save for later” option.
Step 7: Signing the contract
After having uploaded your annexes, you will need to sign the contract.
This is done by accessing your profile in the goodgrants platform on https://eenergy.grantplatform.com/ and pressing “Sign Contract”.
Here you will need to choose the form of signature. You can choose to draw, type or upload a picture of your signature.
All Annexes must be uploaded and the subgrant agreement signed no later than May 31st 2025 17.00 CET.
Step 8: Co-signing of the contract
Once the 7 steps above are completed, the EENergy project will validate the documents and co-sign the contract. After this, you will receive a message informing you that the contract has been initiated.
Step 9: Start of the Action
Once the 8 steps above are completed, the EENergy project will validate the documents and co-sign the contract. This will be provided via Annex E. Annex E constitutes the commitment of the EENergy Consortium to your subgrant and will be uploaded by the EENergy Consortium as the final step of the contracting process and after all documents have been validated.
The signature on this document constitutes the completion of the contracting stage and hereby the starting date of your contract.
Questions?
Please contact the helpdesk on eenergy@lic.lt