Guide for Subgrant Agreement


Dear Beneficiaries

Congratulation on having reached the contracting stage of the EENergy Open Call. Please find below a walk-through guide on the process to finalizing your Subgrant Agreement:

Guide for submitting the documents for your contract:

The contract for your EENergy subgrant consists of 8 parts:

The Subgrant Agreement itself, which you can find here

and its 7 annexes:

Annex A: Approved Application Form and Action Plan

Annex B: Reporting Protocol

Annex C: Signature Page – Legal Representative of Beneficiary 

Annex D: Financial Identification Form 

Annex E: Signature Page EENergy Consortium

Annex F: Before Picture for investment actions 

Annex G: Bank Statement confirming the Link to Beneficiary

Annex E constitutes the commitment of the EENergy Consortium to your subgrant and will be uploaded by the EENergy Consortium as the final step of the contracting process and after all documents have been validated. The signature on this document constitutes the completion of the contracting stage and hereby the starting date of your contract.

The remaining 6 annexes you will have to upload to your contracting page, which you can find a link to via the email notification received to start the contracting phase.

STEP 1: Adding your approved application and Actionplan (Annex A) to your contract

In order to add your Approved application form and actionplan as an annex, you first need to download it from your profile – This is done by logging in to your account at the good grants platform on https://eenergy.grantplatform.com/ and pressing the .pdf file as shown in the image below: 


Once you have downloaded the file – Upload it by pressing the link, you received via the email notification received to start the contracting phase and choose the upload function for Annex A.


Step 2: Adding the reporting protocol as annex B to your contract
Here you will need to download Annex B here

Upload it by pressing the upload function for Annex B

Step 3: Adding the Signature page as Annex C to your contract
Download the Form for Annex C here

The signature page must be filled out and signed by the person legally allowed to represent the beneficiary

Scan the page and save it as a .pdf

Upload it by pressing the upload function for Annex C

Step 4: Adding the Financial Identification Form as Annex D to your contract
Download the form for Annex D here

The Bank account listed in the financial Identification form must be the official bank account of the beneficiary. This must be proven by providing a print or screendump of a bankstatement showing that the account number is associated with the company name receiving the grant – this must be uploaded as Annex G (see step 6 below). Please note that the bank statement in Annex G has to confirm all the information in the financial identification form under ‘ACCOUNT NAME’, ‘ACCOUNT NUMBER/IBAN’ and ‘BANK NAME’

Fill in, print and sign the form – Scan filled in form and save it as a .pdf

Upload it by pressing the upload function for Annex D

Step 5: Adding a before picture for actions as Annex F
Here you will need to upload an image of the site, at which the action will be implemented. The picture will be used to showcase your contract on the EENergy website – Here we are obliged to describe all actions funded by the EENergy project. For investment actions, please chose a photo that will be able to showcase a “before” and “after” implementation scenario. For other actions, you can chose to upload a photo of your company showcasing your logo or a picture of the team, that will be given a training, participate in a workshop, etc.
The picture needs to be a .png or .jpeg format with the minimum dimensions being 600×800 pixels and minimum size 1MB.    

Upload it by pressing the upload function for Annex F

Step 6: Adding Bank Statement confirming the Link to Beneficiary as Annex G
Here you have to upload a document, screendump or the like, showing that the account number is associated with the company name receiving the grant –As defined in Annex D.

Please note that the bank statement in Annex G has to confirm all the information in the financial identification form in Annex D under ‘ACCOUNT NAME’, ‘ACCOUNT NUMBER/IBAN’ and ‘BANK NAME’

Upload it by pressing the upload function for Annex G

Step 7: Finishing the annexes
After having uploaded all annexes press the “Upload Annexes” option. You can also chose the “Save for later” option, if you want to continue the proces  later.


Step 8: Signing the contract

After having saved your annexes, you will need to sign the contract.

This is done by accessing your profile in the goodgrants platform on https://eenergy.grantplatform.com/ and pressing “Sign Contract”.

 

Here you will need to choose the form of signature. You can choose to draw, type or upload a picture of your signature.

All Annexes must be uploaded and the subgrantagreement signed no later than August 31st 2024 17.00. 

Step 9: Co-signing of the contract
Once the 8 steps above are completed, the EENergy project will validate the documents and co-sign the contract. After this, you will receive a message informing you that the contract has been initiated

Step 10: Start of the Action
You can start the action on the date the contract is co-signed by the EENergy project. Activities carried out before this date are not eligible.

Questions?
Please contact the helpdesk on eenergy@lic.lt

Downloads

Find all the documents for download here:

Subgrant Agreement
Annex B
Annex C
Annex D